[Users] Meeting Minutes for 2025-05-08

[Lucas Timotheo Sanches]

Present: Lucas Timotheo Sanches (Minutes), Bill Gabella, Zachariah Etienne, Leo
Werneck, Roland Hass (chair), Keith, Maxwell Rizzo, Johnny Tsao

# Upcoming ET  Release

- We should by now have a feature freeze, have release notes markdown, and make
  a public announcement of the new release. Roland asked Maxwell Rizzo, the
  release manager, if we have any of those yet. Maxwell reported that we don't.
  Roland guided him to look at the previous release notes as a template in order
  to make the new one. Roland also asked Maxwell if he has a date he's
comfortable
  to make the announcement. Maxwell says he is going to announce it on may 30th.
- Some final votes on thorns to be included have been postponed.

## New thorns
- Z4C: Probably not making it due to lack of test cases.
- BHaHAHA: Review is undergoing, but Zach has not yet heard from the reviewers,
  one of which (Peter) was away due to medical reasons. Zach says he will
  contact Steve and Peter to know if there are any updates.
- FLRW Solver: A bug has been detected in one of the test cases. Zach has
  contacted Hayley, which is working on a fix. For this reason, the vote for
  inclusion has been postponed.
- CCE: The most "ready" of all the proposed inclusions. Review has finished and
  some flash modifications are needed for its tests to be completed.

## Testing on various clusters

- Steve reports having started testing on LSU machines.
- Roland also reports having started testing. He reported to Zach that some
  TOVOLA tests are failing, probably due to tolerance issues. Zach says he will
  take a look.
- Johnny reports that he completed the tests on Frontera and needs only to
  update them to the website.

## Gallery examples:

- Johnny was the only one who made progress on this. He reports that he
  completed 1/4 TOV star runs. He was in contact with the previous runner due
  to a bug he encountered with the version of CMake being too new. He already
  fixed the issue.
- Roland remarks that all gallery runners will be continuously poked until they
  have completed their runs.

# ET US Summer School, Austin TX, June 9-13 2025

All of the reports below were made by Johnny Tsao.

- There will be 21 talks. Pablo will reach out soon again asking for
the title and
  abstract of the talks.
- The time table is being produced and will also be sent shortly by Pablo.
- There are a total of 29 registered participants, distributed among online and
  in presence participants. 8 participants and 2 speakers will get travel
  support. The travel support email was sent yesterday.

# Unanswered questions on mailing list

There were no questions on the mailing list, but there was an email Roland
wanted to attract our attention to. It is time to submit NSF reports. Roland
Asks if you have/had a student that is using the ETK to report it to the NSF.

# Open tickets sorted by update time

2869: Being reviewed by Steve. Necessary for CCE inclusion.

# Tickets ready for review

No new tickets